Privacy Policy

for the website of FIV - The German Information Network for International Relations and Area Studies https://www.fiviblk.de

1. In a nutshell

In general, our website may be used anonymously. Providing personal data is purely voluntary and you will always be informed if and for what purpose we want to store your data. Personal data is data that enable us to identify you personally and/or to contact you, such as your name, address or email address.

2. In detail

2.1 Who we are and how you can reach us

The controller of the processing of personal data on this website is:

Stiftung Wissenschaft und Politik (SWP),
German Institute for International and Security Affairs
Ludwigkirchplatz 3-4
10719 Berlin
Phone: +49 30 88007-0
Email: info(at)swp-berlin.org.

You may contact our data protection officer at the following address:

Datenschutzbeauftragte der Stiftung Wissenschaft und Politik (SWP)
Ludwigkirchplatz 3-4
10719 Berlin
Email: datenschutz(at)swp-berlin.org

2.2 What data we do (not) process, for what purpose, for how long and on what legal basis

In general: If we intend to store data about you, we will always point this out to you and they will not be used for any purpose other than those expressly stated in this privacy policy.

2.3 Anonymous use of our website

You may use our website anonymously. When you visit our website, your web browser tells our web server your IP address so that communication is possible. Your IP address may be used to identify you. However, we do not store your IP address permanently. You remain anonymous to us when visiting our website.

2.4 Logging and evaluation in case of attacks

Error messages – usually caused by attack attempts – are recorded and evaluated for reasons of security. Only the following data that may allow identification are used with respect to the recording of error messages:

  • your IP address
  • date and time
  • exact name (URL) of the requested data file(s)
  • HTTP status code
  • volume of data transferred
  • referrer (website from which the file was requested)
  • browser identification string that is sent from your browser (User Agent String)

 

Such data shall be deleted after seven days if they are no longer useful (possibly for evidence).

The legal basis for data processing is Art. 6 para. 1 subpara. 1 letter f GDPR. The legitimate interests in processing on the basis of Art. 6 para. 1 para. 1 letter f GDPR are ensuring of the functionality and security of our website as well as defence against attacks and other abuses.

2.5 Data processing upon contact

If you call us or send us a message and if you want us to reply to you, for our answer, we need your e-mail address, your postal address or a telephone number. You may also use a pseudonym instead of your name. We will use this data as well as data and time of your contact exclusively to handle your request. Your data will not be passed on to third parties but only internally to the department responsible for your particular request. We will delete your data as soon as it is no longer needed for this purpose, i.e. usually three months after the last contact with you. If you have any further questions, please contact us again within three months. The legal basis for the data processing is Art. 6 para. 1 subpara. 1 letters b and f GDPR. The legitimate interest in processing on the basis of Art. 6 para. 1 subpara. 1 letter f GDPR is to fulfil your request.

Exceptions: We are required to retain business and commercial letters and other tax-relevant documents in order to fulfil our commercial and tax law archiving obligations; we will delete them by 31 March of the seventh calendar year following their creation, and in the case of booking receipts of the eleventh calendar year following their creation. Our accounting department has access to these data. The legal basis for tax law retention is Art. 6 Para. 1 Para. 1 Letter c GDPR in connection with sections 147 AO, 257 HGB.

2.6 Data processsing using the IREON gateway

You can access the IREON gateway directly from the website of FIV – The German Information Network for International Relations and Area Studies. IREON is also provided by the Stiftung Wissenschaft und Politik (SWP), German Institute for International and Security Affairs.

2.7 Voluntary provision of your data

You are not obliged to provide us with personal data. If you do not provide us with certain information that we need to handle your request, we may not be able to do so. In the context of special procedures, it may be necessary for you to provide us with certain information because otherwise we will not be able to process your registration. However, we will always point this out to you in the specific situation.

2.8 Recipients of your data

Your personal data will remain with us, except in special exceptional cases, in which we will expressly inform you to whom your data will be sent. Our administrators have the possibility to access data processed by the IT Department. We list further recipients of your data in the notes for the respective data processing.

In certain areas, such as web hosting and email hosting, we use specialised service providers. These providers are strictly bound by our instructions through an agreement on commissioned data pro-cessing and may not process the data for their own purposes. Processing takes place only in Germany.

2.9 Automated decision making and profiling

Your data will not be used for automated decision making or profiling.

2.10 Your rights

You have the right to receive free information about your data; the right to have such data cor-rected or deleted or to have their processing restricted; the right to object to the processing of your data; and the right to data transferability under the respective statutory preconditions with regard to the personal data concerning you. In particular, you have the right to object to the processing of your data for advertising purposes at any time without incurring costs other than the transmission costs, according to the rates of your provider (e.g. the costs of an email = usually none). If the data pro-cessing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing being carried out on the basis of consent until the withdrawal or of the processing on another legal basis. If you want to exercise these rights, you can simply write to datenschutz(at)swp-berlin.org or click on the unsubscribe link in any email newsletter to unsubscribe. If we call you, you can also tell us directly.

You also have the right to complain to a data protection supervisory authority about our processing of your personal data, for example to the supervisory authority responsible for the SWP:

Berliner Beauftragte für Datenschutz und Informationsfreiheit
Friedrichstraße 219
10969 Berlin
Germany
Phone: + 49 30 138890
Fax: +49 30 2155050
Email: mailbox(at)datenschutz-berlin.de

If you have any questions or requests regarding data protection, you can contact our Data Protection Officer at any time: datenschutz(at)swp-berlin.org.

2.11 Your right to object to data processing

The processing of your personal data is based on Art. 6 para. 1 subparas. 1 (e) and (f) GDPR. You have the right to object to processing in accordance with Art. 21 GDPR. If your objection is made for reasons arising from your particular situation, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms of or for the establishment, exercise or defence against legal claims.

Cooperation with German library networks

FIV - The German Information Network for International Relations and Area Studies is a member of the Southwest German Library Network (SWB). The World Affairs Online database (WAO) is produced in K10plus, the database used by SWB and GBV (i.e. the library network of Northern Germany). All articles, papers and monographs listed in WAO can be found in the online catalogues of these networks, as well as in the Karlsruhe Virtual Catalogue.

IREON Gateway